6 Best Shared Calendar Apps for teams and collaborations

Managing a team is an important task to grow a business. It is difficult especially when it comes to scheduling, and organizing events, tasks and meetings, and deadlines.

There are some tools that can be used to automate or somewhat minimize the effort to organize and plan your business.

You can use the best calendar apps to manage your team but at a certain point, you have to switch to a project management app.

So, I came up with a solution to add some of the best calendar apps and project management apps to this list. If you are comfortable with a calendar to use then you can use or you can use a task management app.

Project management apps also have a feature to look at tasks in a calendar view, so if you want a calendar feature with a project management app then you can use a project management app.

Here is the table of all the apps to use for your teams.

NameTypePrice (Per user per month)Best For
NotionProject Management appFree; $8; $15Individuals; Small teams, Mid-sized teams
ClickUpProject Management appFree; $7; $12Individuals; Small teams, Mid-sized teams; Large teams
AsanaProject Management appFree; $10.99; $24.99Individuals; Small teams, Mid-sized teams; Large teams
Any doTask Management + Calendar app$5Individuals; Small teams (5-10)
FantasticalCalendar app$4.75Individuals; Small teams (5-10)
MorgenCalendar appContact SupportIndividuals; Small teams (5-10)
AmieCalendar app$10Individuals; Small teams (5-10)
Table of best calendar and project management tools for teams

Team Calendar app or Project management app: What should you use?

It is important first to consider which app is for you? or in the long run which app with benefit you the most. Both types of tools have their different use cases and both are best for using to manage and organize your work.

Here are some use cases of team calendars:

  1. Scheduling tasks and events: Team calendars are good for scheduling events, meetings, appointments, and deadlines. They provide a visual representation of your work with a calendar and you can look at your week’s plan easily with one screen.
  2. Availability: Calendars have a feature to show the availability of team members to make it simple to find suitable meeting times for everyone. It is very good to make communication possible in a team.
  3. Simple to use: Calendar apps are simple to use they don’t have an advanced feature that takes weeks to understand for the users like some project management apps have.

Here are some use cases of project management tools:

  1. Task management: In a team, you have multiple tasks and the app will make it easy for you to manage all your tasks. It will breakdown your project into tasks, assign responsibilities to team members, set deadlines, and track progress.
  2. Collaboration: Project management apps make it easy to collaborate with team members. You can share files and collaborate with different tasks.
  3. Reports and analysis: These apps make it easy to look at project progress, task completion rate, team performance, and other reporting features.

These are some use cases of the calendar and project management app that you can look at while choosing an app. There are some calendar apps like Fantastical, Morgen, and Any.do have features for both scheduling and task management.

Let’s look at which app is best for you.

Also Read: Best To-do list app to track your work

What Should You Look for in a Shared Team Calendar App?

Before looking at the calendar app, you can look at what features need to have for an effective team calendar and collaboration app.

  1. User-friendly interface: A clean app screen is essential for easy navigation and ensuring that team members can easily understand the app’s functionalities.
  2. Shared calendars: The ability to create and share calendars with team members is crucial to allow multiple people to access and update shared calendars in real time.
  3. Integrations: Seamless integration with other productivity apps like project management tools, to-do list apps, and communication apps is necessary for a team to stay connected.
  4. Notifications and reminders: It’s important to have a calendar app with notifications and reminders to remind team members of upcoming events, meetings, and deadlines.
  5. Customization options: You need to look at the calendar app that can customize the tasks, projects, and team member’s schedules.

I have included an app that qualifies for your needs and also included some of the project management apps that can be helpful for your needs.


notion homepage

Notion is an all-in-one workspace app that combines the features of note-taking, project management, and collaboration tools into a single platform.

You can customize it according to your needs and it is best for all sized teams from small to large teams.

The only drawback is that it has a learning curve for users and as a project manager you have a set up the whole customization and databases and it can take lots of time.

Features for teams and collaboration

Here are some notion features for teams and collaboration.

  • You can create pages for tasks, projects, and notes in Pages.
  • Wikis enable you to create and complete tasks.
  • Create your own tasks and projects in the database.
  • Templates: There are various templates for various types of work.
  • Notion connects with a variety of well-known platforms, such as Slack, Trello, and Google Drive.
  • Web information can be extracted with Notion Web Clipper.

Pricing for teams

notion pricing

The notion app has different pricing for different user groups. The Notion “plus plan” costs $8 per user per month and it includes unlimited blocks for teams, unlimited file uploads, 30 days of page history, and can invite 100 guests. The plus plan is for small teams.

The Business plan costs $15 per user per month and it includes private team spaces, bulk PDF export, advance page analytics, 90-day page history, and can invite 250 guests. The business plan is for companies of several teams.

The notion also has an “enterprise plan” where you can get everything from the business plan and advanced security & controls, audit log, customer success manager, workspace analytics, unlimited page history, and can invite 250 guests.


  • Plus Plan – $8 per user per month
  • Business Plan – $15 per user per month
  • Enterprise – Contact Support


clickup homepage

ClickUp offers a clean and intuitive user interface that ensures teams can easily navigate through various features and functionalities.

Its user-friendly design allows team members to quickly adapt to the platform, reducing the learning curve and enabling swift onboarding for new users.

You can use it easily and manage your team without having time to learn.

Features for teams and collaboration

Here are some ClickUp features you can use for teams.

  • Spaces: Set up your various teams.
  • Customizable Tasks
  • Subtasks and checklists in a task
  • Different types of board views
  • Integration
  • automation using various trigger types
  • Whiteboards to display information
  • Chat feature for team communication
  • Real-time analytics and reporting
  • Task Management

Pricing for teams

clickup pricing

The Clickup app offers a free plan and it includes all the essential features for a team to work.

It has an “Unlimited” plan for small teams, costs $7 per user per month, and includes unlimited storage, an integrations dashboard, Gantt Charts, custom fields, and many more.

The business plan is best for mid-sized teams, costing $12 per user per month. It includes Unlimited Teams, Custom Exporting, Advanced Public Sharing, Automation, Dashboard Features, Time Tracking, Granular Time Estimates, Workload Management, Timelines & Mind Maps.

It also has an enterprise plan best for large teams.


asana homepage

Asana prides itself on its user-friendly interface, designed to simplify complex project management tasks.

Its intuitive layout ensures that users can effortlessly navigate through projects, tasks, and conversations, making it accessible for team members at all levels of technical proficiency. You can use it if you have a big team and need lots of functionalities.

Features for teams and collaboration

Here are some Asana features for teams

  • You can manage your work in many types using different work views like Board view, List view, Calendar view, and Timeline view.
  • Subtask under a task
  • Milestone to check your progress
  • Embedded timer to keep track of your time.
  • Forms
  • Rules for automating specific tasks
  • Adaptive Templates
  • integrate with more applications such as Dropbox, Google
  • Drive, Box, Slack, and others
  • Reporting functionality to monitor your work

Pricing for teams

asana pricing

Asana comes with different plans for different people. Asana offers a free basic plan for individuals and teams who are just starting out with project management.

The premium plan offers $10.99 per user per month and it offers a timeline, forms, rules, task template, admin console, and private teams and projects.

It also has a business plan, costs $24.99per user per month, and includes portfolios, goals, workload, custom rules builder, forms branching & customization, approvals, proofing, lock custom fields, advanced reporting, time tracking, advanced integrations with Salesforce, Adobe Creative Cloud, Tableau, Power BI.

Any do

Any do calendar

Any do is a task management tool that has a calendar built in to help you keep track of your workload.

If you want to manage everything with a single tool, choose a task management and calendar software combination to successfully manage and organize all of your work.

To manage the workflow of your team, it may be the best calendar and task management app.

Features for teams and collaboration

The Any do app features include;

  • A task management and calendar app that is combined.
  • Combines any calendar you have into a single interface.
  • Has quick-access widgets on the home screen.
  • Provides scheduling and reminder features.
  • Dashboard widgets

Pricing for teams

The Any Do app costs $5 per user per month. It includes a collaborative workspace, unlimited project boards, unlimited team members, 100+ workflow templates, admin tools & permissions.



Fantastical Calendar is one of the best calendar apps you can find for iOS devices like iPhone, Mac, iPad, and Apple Watch.

Fantastical’s seamless user interface and design make it simple to manage. Your scheduling process will be more effective because of its interface, which frees you up to pay attention to what really important.

You can find alternatives to fantastical Calendar if you use Windows, Linux, or an Android device.

Features for teams and collaboration

Here are the features of the Fantastical calendar for teams.

  • Templates for events and tasks
  • Custom event colors
  • Combine duplicate events
  • Automatic conference call link detection
  • Single-click the Join button and menu bar item
  • Scheduling and collaboration features
  • Home screen widgets

Pricing for teams

For teams, the Fantastical app costs $4.75 per user per month. The app lets you manage any no. of users, each with their own private premium account.


Morgen calendar

Morgen Calendar is one of the popular calendar apps you can use to manage and organize your everyday tasks. The calendar app makes it easy to manage your work with different team features, an integrated task manager, and a user-friendly interface.

You can schedule all of your tasks using the integrated to-do list in the Morgen calendar. Simply drag and drop the tasks into your calendar application to turn them into an event.

Features for teams and collaboration

These are some features you can use Morgen calendar for your teams.

  • Organize your tasks in your task manager
  • Scheduling links
  • Personal booking page
  • Create and edit tasks and events
  • Multiple calendar views
  • collaboration tool for teams

Pricing for teams

If you want to use Morgen for your team, you have to contact the support team to access the Morgen Pro plan for teams. Contact the support team to learn more information, team onboarding, and pricing plans.


amie calendar

Amie is a calendar application that takes a fun approach to managing and organizing all your work. You can use the calendar app for your team members to connect, collaborate, and schedule events, and meetings.

The calendar app gives many features to stay organized and boost productivity while ensuring you never miss a task. This calendar app is for small teams like 5-10, if you have more than these then you should look for another tool to manage your team.

Features for teams and collaboration

Here are the amie calendar features for teams and collaborations.

  • Access a task manager with the calendar app
  • Team Calendar
  • Unlimited history of tasks and events
  • Unlimited share links for meetings and appointments
  • Assign tasks to different team members
  • Always know what your team is up to

Pricing for teams

The Amie calendar app costs $10 per user per month for professional users and it can be used for teams. You can purchase the team calendar according to your no. of team members.

Wrapping Up…

In conclusion, selecting the right team calendar or project management app is a crucial decision that can significantly impact your team’s efficiency, collaboration, and overall productivity.

When choosing between a team calendar app like Amie, Morgen, or Fantastical, and a project management app such as ClickUp, Notion, or Asana, consider the specific needs and complexity of your projects, as well as the level of collaboration required among your team members.

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